How do I print to the Xerox copiers?

How do I print to the Xerox copiers?

It is possible to print to the Xerox copiers in the mail room just as you would print to any other departmental printer. All documents you print this way will count towards your copier page total.

Obtain a Copier ID

You will need to have a copier User ID created for you before you can use the copiers. If you already have a code for making copies and scanning to email, you can reuse this for printing. Please see the the front office manager in 367 for this.

From the Web


Screenshot of Xerox copier web interface

The Xerox AltaLink B8090 copiers have web interfaces where you can upload your document to print. Your file will need to converted to a print ready file format such as PDF or PostScript. All Macs have built-in print-to-PDF capability. Visit either copier's web page linked below, upload your document, set your print job's parameters, enter your copier account credentials, then click Submit Job at the top.

Color Printer

The Xerox VersaLink C8000 color printer can receive documents to print in the same manner as the copiers, but the login process is slightly different. Click "Log In" at the top right of the printer's web page. Find your name under "User Accounts", then enter your copier code in the "Password Required" field when prompted. Then click "Submit File" at the bottom of the page to upload your document.

From a non-departmental computer

If you want to print to the copiers from your personal computer by using the native print capability, you will need to download and install Xerox drivers, then create a print queue.

When installing the driver, the installer may try to automatically find the Xerox copiers on the network and install the print queue for you. You can click on a button, usually the right-most of three large square buttons, to specify one of the Xeroxes above.

If the driver installer did not create the queue, you will need to do this manually. On a Mac visit System Preferences > Print & Fax to add a printer. Choose one of the printer addresses, and set the Protocol to "HP Jetdirect - Socket" and leave the Queue field blank. Specify the B8090 driver you just installed.


When printing this way, make sure you are on campus ethernet or are on eduroam. Printing from CalVisitor will not work.

The Mac may respond with, "Unable to verify the printer on your network," which is fine. 

On a Windows computer, visit the Control Panel > Printers. The network addresses are and

Once you have added the queue, you will need to configure it with your copier ID.

You will need navigate to where you can enter your ID.


  1. Choose the desired Xerox copier from the standard print dialog window, e.g. File > Print, when you first need to print.
  2. Find the print options pop-up menu (usually set to Layout on first viewing) and select Xerox Features and then Advanced. The print dialog box should resemble what you see here:

Click the Accounting... button. In the new windows, set Accounting System to Xerox Standard Accounting. Set Default User ID to your copier user ID. Leave Default Account Type as "Default Group Account". If you have multiple codes, you can choose to have it prompt you for each print job. Here are the accounting settings:



  1. Open the Printers and Faxes, or Devices and Printers window.
  2. Right-click on the printer, and then select [Properties] or [Printer Properties].
  3. Select the [Configuration] tab, and then click on the [Accounting] button.
  4. Select [Xerox Standard Accounting] from the Accounting System pull-down menu.
  5. Select [Prompt] from the Accounting Prompt menu.
  6. Enter copy code in the User ID and Account ID fields, If necessary, select [Default Group Account] from the Account Type pull-down menu.
  7. Click [OK], then on [Apply], and then click [OK] again.
  8. Click on the [General] tab and select [Print Test Page] to verify the information entered is valid.
If you frequently print to the Xerox copiers, you may find it inconvenient to have to enter the User ID and Account ID every time you print. If so, you can save that information to a printer "Preset" that can be automatically applied whenever you use the Xerox. Fill in the accounting information as specified above, but before you finish and click Print, do the following:


  1. Click the pop-up menu next to Presets.
  2. Choose Save Current Settings as Preset....
  3. In the dialog window that pops up, assign a name to the Preset such as "Xerox with Account ID". Next to Preset Available For choose Only this printer.
  4. Click OK. Whenever you want to print without having to enter your User and Account IDs, just make sure to select the preset in the Presets pop-up menu.

Xerox Preset Screenshot




  1. If the Xeroxes accept your job but do not want to print it, and cite resource constraints with any or all of the paper trays, your document might not be formatted for 8.5"x11" paper. On macOS in Preview, you can see the size of the document under Tools > Show Inspector. You can often reformat your document to an acceptable print size by printing it to PDF. You can then upload that PDF to the copiers.