Using 1011 Evans

Using 1011 Evans

The Jerzy Neyman room is equipped with several A/V components to facilitate web conferencing and traditional presentations, and the recording of either.

  • an LCD panel for controlling the A/V system
  • a Mac mini for web conferencing or presentations
  • an HDMI cable with USB-C and miniDP adapters
  • an Epson projector
  • two ceiling mounted video cameras
  • ceiling mounted microphones, one lapel microphone, and one handheld microphone
  • built-in ceiling mounted speakers
  • a video recording device

Shortcuts

Basics

When the system is turned off, the LCD panel will display:

Image
Screenshot of Crestron Start Page

Press Laptop (formerly ClickShare) to conduct the presentation from a laptop, otherwise press Mac mini to activate the in-room computer. Choosing either option will cause the projector to turn on and the screen to descend from the ceiling. If neither option is displayed, press the home icon, , which is found on the right edge of the LCD panel. To turn off the projector, press the power button, , on the top right edge of the LCD panel.

Mac mini

The Mac has has standard presentation software installed such as Microsoft PowerPoint, Adobe Acrobat Reader, and Apple Preview, and Keynote. You can host web meetings with Zoom or Google Meet, which can also accommodate those who need to call in remotely. The ceiling mounted cameras can be used from within your web meeting software.

Video Cable Option ("Laptop")

There's an optional HDMI video cable on the left side of the media cabinet, along with two adapters for USB-C and mini DisplayPort.  Select the "Laptop" option on the Crestron LCD and connect the cable to your computer. The display may initially take a few seconds to project.

Recording

You can record an in-room session by launching Zoom on the Mac mini and recording the meeting. If you want the recorded session to be private, with no remote access, create a new Zoom meeting and do not share the URL. You can also set a meeting password and then not share the password.

Video Cameras

There are two video cameras mounted on the ceiling. One is positioned facing the audience while the other faces the speaker. Either may be remotely controlled for fine tuned adjustments. When the Mac mini is active as the Main source, selecting either camera as the Stream source on the left side of the LCD will set that camera to be active within all web conferencing applications on the Mac mini. You can also enable Picture-In-Picture (PIP) to have the secondary camera displayed within a small area on the lower portion of the screen. This may be convenient if you want to, for example, have the table displayed as the primary source for web conferences but then have the whiteboard displayed at the same time (or vice versa). Pressing the Audience Camera or Presenter Camera buttons bring up camera controls to alter direction or zoom. There are a couple of built-in presets for common perspectives.

Image
Screenshot of Crestron Camera Controls

Microphones

There are two portable microphones for amplifying and recording/transmitting the presenter's audio in the room as well as two ceiling mounted microphones for recording or transmitting audio from those seated at the table. One portable microphone has a transmitter meant to be worn in a pocket with a lapel attachment and the other is a traditional hand held.

Complex Configurations

The system is setup to accommodate what we believe are the most commonly used arrangements. Though the equipment can be configured in many different ways, we have distilled these options down to a small number of choices accessible from the LCD panel. If these defaults are insufficient for your talk or presentation, please contact SCF staff so that we can work with you on preparing something more suitable.